For schools, collecting fees can mean long queues on reporting days, large amounts of cash to manage and hours spent reconciling payments. Schools using MoMo School Pay are finding that digital fee collection can make the process faster, easier to track and more secure, while giving parents the flexibility to pay without travelling to school.
At Jinja School of Nursing and Midwifery, MoMo School Pay has helped streamline the work of the finance office. Epitu James, Assistant Bursar at Jinja School of Nursing and Midwifery, said the system has made it easier to track student payments, reconcile accounts and maintain accurate financial records.
“Using MoMo School Pay has made fee management much easier for our school, particularly in the reconciliation of books of accounts in the finance office,” Epitu said. “The system enables us to easily track student payments and reconcile student accounts, since payment information is readily available.”
The electronic records also allow the school to verify payments and identify outstanding balances, reducing errors associated with manual record keeping and supporting its audit processes.
At Lucky Kids Academy, the experience has similarly been about making fee collection easier for both the school and parents. Waligo Ivan, Head Teacher at Lucky Kids Academy, said parents can make payments from home or work, reducing the need to carry cash to school.
“Ever since we started using MoMo to receive school dues, life at school has drastically changed,” Waligo said. “It is very convenient to parents because payments are made in the comfort of their homes or offices.”
He said the system has also reduced queues on reporting days, while instant payment notifications make reconciliation easier for the school and give parents confirmation of their transactions. With fewer cash transactions, the school has also reduced some expenditure on receipt books and improved how it plans and manages available funds.
For schools still relying heavily on cash, the administrators believe the transition is worth considering. Epitu encourages other institutions to adopt MoMo School Pay because it provides a secure and trackable way to manage school fees while reducing the administrative challenges associated with cash payments.
The benefits for participating schools also extend to the Win School Fees for a Year and More campaign. Schools that accept school fees through MoMo stand a chance to win a school van, giving institutions an opportunity to strengthen their transport capacity.
Lucky Kids Academy received its van earlier this year. Waligo said it has helped the school transport learners more reliably while reducing the cost of hiring vehicles.
“The van has surely helped us a great deal in transporting learners to and from school,” he said. “It has enabled us to shuttle children in time and cut down on hire costs that we were incurring before we received it.”
At Jinja School of Nursing and Midwifery, the van is supporting students during clinical placements. Epitu said it enables students to travel safely and on time to placement sites, while helping tutors and supervisors regularly monitor their progress.
“The school van has improved mobility, safety, supervision and the effective implementation of our students’ clinical training programs,” he said.
The experiences of the two schools show the practical value of moving school fee payments from cash to digital platforms. For administrators, it can mean easier reconciliation and clearer records. For parents, it provides a convenient way to pay. For participating schools, the Win School Fees for a Year and More campaign also presents an opportunity to win a school van that can support student transport and school operations.
Parents can pay school fees through the MoMo App or by dialing *165*80#. Schools can adopt MoMo School Pay to receive digital fee payments and give their institutions a more efficient way to manage collections.
